Development Plan

CLUB DEVELOPMENT PLAN WORKING COPY DEC 2008

MENDIP ATHLETICS CLUB

 

SEPTEMBER 2008

1.  Introduction

After 4 competitive seasons Mendip Athletics Club is now a well established club with strong representation in the junior age groups and a growing number of home grown athletes entering the senior ranks.  It has consolidated its coaching base and has an active management committee, staffed by supportive parents and ex athletes with considerable experience of the sport.  It plays an increasingly active role within the county and has established a number of significant relationships with other local clubs.

So far in 2008, the club has had the support of over 120 very active members, well distributed through the age groups, with a growing body of U15 and U 17 boys and girls, a number of “home grown” U20’s athletes.  A small number of parents and ex athletes provide senior support, and we have the assistance from parents as officials in both Track and Field disciplines.  We have been more successful in offering athletics to those with a genuine interest in the sport, while still offering an experience of run, jump and throw activities via our open evenings, Sportshall athletics and our Star Track programme.  We remain committed to attracting young athletes into our U11 age group on an annual basis.

The club has consolidated and developed its weekly training sessions and now offers and supports training on 5 days of the week. Our Monday night session at the Blue school offers endurance training for our road and cross country runners; our Tuesday evening circuit training provides a structured fitness and conditioning programme for our most committed athletes; Thursday evening is our main club evening at Millfield Track and provides coaching in most track and field events for athletes in the U13 and above age groups, we also run our Sportshall session at the Blue school on the same night; Friday evening is for our most established throwers; and coaching is offered on most Saturday mornings for our committed combined event athletes.

The coaching group has consolidated over the year, and at all levels our coaches continue to develop their expertise.  The club currently has two level 3 coaches, six level 2 coaches who regularly support the training sessions across the jumps; throws, sprints and endurance disciplines, and who are able to call upon the assistance of seven level 1 coaches.  We are also investing in future coaching support and have 8 young and older leaders and coaches who have completed the “Children In Athletics” Leadership award: the younger leaders play an active role in our Star Track delivery and other development activities.  Our coaches also hold a number of other significant coaching qualifications such as Fitness in Running and Walking, Strength and Conditioning, Fitness & Circuits Instructor and Licensed SAQ Trainer. Our focus for the next year is to support our existing coaches to develop their expertise and to increase their level of qualifications.

 

The club continues to encourage our parent members to get involved in running events and our Mendip AC open series was well supported by many parents in the role of officials in both track and field disciplines, in addition to qualified starters and timekeepers. Although we have now achieved our objective of being self sufficient at our own events, we recognise the need to develop some of our officials so that they can play a more significant role at larger meetings and championships.

Our athletes now play a significant role within the Somerset competition structure, with many of them competing at county level.  We have also had a number of our U15 & U17’s compete at national level and have established positions on the Power of 10 rankings.

Having previously participated in a composite team with Yeovil Olympiads for the National Young Athletes League, this year we developed a more integrated relationship with Bristol and West AC and the combined team worked well to secure promotion from the Div 1 to the Midland Premier division.  This will present new and exciting challenges for 2009. Our first year as a member of Div 1 for the South West League resulted in relegation back to Div 2.  By and large this can be attributed to lack of support at critical matches, and the club is very confident of winning this league and gaining promotion back to Div 1 by the end of 2009.

We continue to contribute significantly to the local athletics community.  The Mendip Junior Cross Country league, run by our competitions manager, is very strongly supported by the local schools, with 330 pupils turning out in the first fixture of the year.  Last summer the Mini-Olympics Track and Field Competition had 21 schools represented, with some 310 pupils participating in an exciting and increasingly important local fixture.  We continue to organise and run the Norwich Union Star Track program which this year was supported by over 80 participants and young leaders. Finally, our organisation of the Somerset trials for Sportshall athletics lead to the Somerset U11 boy’s and girls coming 2nd in the new competition format based at the University of the West of England.

Communication of the clubs presence and success within the local community has been significant thanks to the regular contribution in the local press.  We now have the full and active support of a web author for the club’s website which is regularly updated and viewed by an increasing percentage of the club’s members.

In summary, the club continues to evolve and grow and is established as a significant contributor to the development of junior athletics in the wider Mendip area. We recognise that we must continue to address a range of issues if we are to keep our current momentum:

·         Maintain our efforts to be a fully inclusive club, with the maximum involvement of parents, athletes, coaches and volunteers.

·         Sustain our “whole club” culture, in a way that meets the needs of all our athletes from 8 to 17 years and beyond.

·         Actively develop our team relationships with Bristol and West AC in order to ensure our athletes have the opportunity to compete at the highest level.

·         Meet the needs of a geographically diverse membership, where those travelling some considerable distance may attend on an occasional basis, but who have high expectations from our coaches.

·         Provide a more structured approach to those athletes who demonstrate they are committed to following a planned pathway to their development.

·         Raise our game in terms of motivating and meeting the needs of our most promising juniors as they attempt to compete in more demanding competitive environments.

·         Offer enjoyable training sessions to those athletes who enjoy athletics at both the competitive and social level.

·         Encourage athletes at an early age to develop an all-round “run, jump, throw” ability, rather than specialising too early.

·         Improve the level of coaching knowledge and experience in order to fulfil the potential of our developing athletes.

2.  Aims

2.1.   This third version of our development plan sets out how we will continue to develop the club from its inception in Jan 2004. Our specific aims will be to:

2.2.   Maintain a level of athletic membership that ensures we can compete effectively in the local competition structures, and that also supports the governance and running of the club.

2.3.   To ensure that our members have the opportunity to participate in all athletic event groups and that we provide them with adequate and appropriate levels of training, support and competition.

 

3.  Objectives

3.1.                Short term (0-6 months)

Review all administration processes associated with club membership (including induction) and athlete welfare, making amendments where necessary.

Review the club’s communication processes to ensure that all members are kept up to date and are fully aware of club’s news, fixtures and events.

Present the annual report at the AGM and present key funding proposals to the club that will ensure key development activities are met.

Purchase appropriate training and event equipment that meets both specific individual and training group needs.

Produce a coach development plan that identifies development and educational opportunities for our coaches to increase their level of knowledge, expertise and confidence.

Promote awareness of the Sport of athletics, particularly to junior schools, maximising the opportunity presented by Sports Hall Athletics.

Finalise training details for existing club members so that each club member is assigned to a coaching group following a plan with specific Cross Country, Road Running, and Track and Field training objectives.

Ensure coaches have all the resources required to deliver the training plans and understand their responsibilities regarding meeting their training group’s needs and monitoring overall progress.

Update the club’s “officials” register and work with the County Officials Secretary to identify further training opportunities for new and existing Track and Field Officials.

Plan and implement at least 2 social events, including the Christmas event and ensure new members attend in order to maintain our “inclusive” and friendly club culture.

Coordinate development and training events with Bristol and West AC that both share resources and enhance relationships between the two clubs.

Plan significant training or development events that offer competition or training opportunities to our own athletes and the wider Mendip community.

Identify those athletes that provide most support to the club and celebrate their commitment, effort, and performances in a recognisable way.

 

Medium term (6-18 months)

Develop ownership of the club’s management through growth of the sub-committee structure.

Continue to develop the club’s positive sense of identity and integrate all members, regardless of age or training experience into one community.

Develop an induction process for new members that instils confidence, a sense of belonging and self-esteem at an early stage.

Ensure effective two-way communication exists between athletes, parents, schools and supporting agencies: allowing our success to be promoted and allowing us to receive feedback crucial to our development.

Review the club’s website as an effective communication medium to our membership, adding any additional features deemed necessary.

Canvas the junior members on a monthly basis about club organisational issues that they identify as important.

To develop the methods by which we create interest of potential new coaches into attendance on level 1 training courses, and to recruit at least two more coaches to cover field events.

Liaise with support agencies on a coach development programme that ensures the coaching resource is able to meet the on going needs of the current groups of athletes: in particular providing committed athletes with personalised training plans.

Continue to acquire equipment appropriate both to the needs of junior athletes and those athletes that are showing most promise and talent, and to arrange for some of this to be stored suitably at St Dunstan’s.

Maintain effective training routines; ensuring that they are safe, highly enjoyable and allow young athletes to progress and maximise their potential.

To develop a consistent and effective standard of team management.

Look to enhance the composite team partnership with Bristol and West AC with a view to taking a full and active role in the partnership.

Ensure a better coverage by age groups in the South West Division 2 league and establish the club as the most dominant presence in this league, finish in 1st place.

Maximise the opportunity presented by our open evenings by achieving higher participation figures and securing sponsorship for the event.

Provide a regular mailing to members about key dates, events and fixtures.

Maximise fund raising opportunities to ensure club’s financial obligations are met.

Identify a sponsor who can maximise the opportunity of being associated with a successful and established club.

Ensure suitable regular, appropriate social events are run that take into account the development needs of young people.

 

3.2.                 Long term

Ensure the sustainable success of junior athletics in the Mendip area by developing all aspects of the club’s activities.

Develop National recognition for our athletes.

 

Action Plan    Date.  19th / Sep/ 2008                                             Version Number 3                                                                                                                                                                                            Date for Review.4th / Dec / 2008

No

Development Requirement

Action

Significant Outcome/s

By When

Who

£

1.

Maintain a suitable club structure that provides for the needs of local athletes, from juniors to our emerging U20’s

Continue to hold MFC meetings that ensure the club is run in a way that meets the needs of our members.

Welcome and integrate new parents into the culture of the club and present them with the opportunities of becoming fully involved in the running of the club.

Recruit 3 new committee members or volunteers to take on the roles of Newsletter Editor, Fund Raiser and Parents’ representative.

Ensure that volunteers come forward to fulfil the key posts of Chair & Treasurer at the end of their 3 year reign in 2009

Set up 1 meeting over the coming year for each of the constituted sub-groups.

At the end of the last Thursday training evening of the month hold a short meeting for junior members to identify any club issues that they would like to raise.

Continue to develop the club’s positive sense of identity and integrate all members, regardless of age or training experience into one community.

Regular monthly meetings, with actions recorded in minutes and carried out within timescales.

Committee maintained, consisting of Chair, Vice Chair, Secretary, Treasurer, Junior representative, Welfare Officer, Coaching Coordinator, Fixtures Secretary, Membership Secretary, Social Secretary & Webmaster.

3 new committee members or volunteers appointed.

Chair & Treasurer appointed.

Agreed actions that not only support club development, but which demonstrate greater involvement of members in the running of the club.

Feedback from junior representative to MFC on any significant issues.

Club members feeling very positive about being a part of MAC and putting a high priority on supporting the club at home and away fixtures.

 

 

 

MFC & Club Coaches

 

2.

Maintain club on a clear, firm and sound financial basis.

Ensure the club’s accounts accurately reflect the business of the club and are well managed.

Present the annual report at the AGM and present key funding proposals to the club that will ensure key development activities are met.

Raise the necessary funds to underpin any events/tasks/projects that ensure the club’s development.

Identify a sponsor who can maximise the opportunity of being associated with a successful and established club.

Accounts maintained by Treasurer and audited annually.

Annual budgets set and agreed that accurately reflect future needs up to Sep 09.

Run fund-raising activities and events to raise the funding required to support development activities.

All costs of our open evenings met from Independent Sponsor

 

Club Members

 

3.

Develop relationships between MAC and other clubs in order to maximise the training and competition opportunities.

Ensure MAC & B&W composite team are run correctly and in accordance with the agreed operating methods.

Invite local clubs to attend MAC open events throughout the summer

Support open events run by local clubs, and offer help with officiating.

Written Constitution with B&W for NYAL composite team that:

Confirms the joint responsibility of both clubs and sets out the operation of the composite team.

Review result of 1st NYAL Fixture and of all matches at end of the season.

 

Participation by all local clubs in summer/winter mini-league and events for junior athletes.

MAC members attending B&W,  YOAC and Team Bath open events, supported by MAC officials

Club Members

 

4.

Communicate effectively to Club’s athletes, parents, officials, coaches and all relevant agencies.

Review the club’s communication processes to ensure that all members are kept up to date and are fully aware of club’s news, fixtures and events.

Communication on significant club activities regularly and appropriately provided to club members

Ensure effective two-way communication exists between athletes, parents, schools and supporting agencies: allowing our success to be promoted and allowing us to receive feedback crucial to our development.

Review the club’s website as an effective communication medium to our membership, adding any additional features deemed necessary.

Promote awareness of the Sport of athletics, particularly to junior schools, maximising the opportunity presented by Sports Hall Athletics.

Specific communication plan that ensures club members are contacted regularly using an appropriate mixture of mediums including posted mail, text messages, email, websites & notice boards.

In December 08 & April, September 09 all members receive newsletters distributed by appropriate media.

Club Coaches provided with regular updates on notices to hand out at training.

Regular emails sent out to those who subscribe to the distribution list.

Survey conducted on all club activities and a summary report included in the December 09 newsletter.

Comments from the Junior Representative fed back into the MFC meetings

Website content reviewed and updated with appropriate & relevant information.

Pupils within the Blue School Family Cluster attending recruitment evenings; 12 new regular athletes attending.

 

 

5.

Develop and maintain coaching expertise in order to offer training at all levels in a number of athletic disciplines

Write a coach development plan for all club coaches which identifies development and educational opportunities that will increase levels of knowledge, expertise and confidence.

Develop the methods by which we create interest of potential new coaches into attendance on level 1 training courses, and to recruit at least two more coaches to cover field events.

Liaise with support agencies on a coach development programme that ensures the coaching resource is able to meet the on going needs of the current groups of athletes: in particular providing committed athletes with personalised training plans.

Development Plan for each coach that records significant personal details and course & personal development requirements.

Attendances by all Level 1/2 coaches on relevant courses & assessment days to develop their qualifications.

Mentoring sessions arranged for level 1 and 2 coaches with outside coaches.

Posters in public venues such as libraries and sports centres. Contact made with volunteer centre.

Articles in local press.

2 Adults booked on to a level 1 course by

Discussions with SASP and Partnership managers about recruitment & training.

A high percentage of coaches actually staying involved in coaching following the level 1 training course.

Attendance by the new coaches at squad development days and other specific coaching events.  Level one coaches to attend at least 2 coaching events, or to observe other club’s coaches while running training sessions.

An induction process for new coaches to ensure that their entry into coaching is enjoyable and rewarding.

 

6.

Develop and maintain sufficient officials in all disciplines so that the club can run its own competitions and play its part in supporting County and Regional events.

Update the club’s “officials” register and work with the County Officials Secretary to identify further training opportunities for new and existing Track and Field Officials.

 

Communicate the need for officials to parents who are club members

Identify 6 parents or volunteers who will commit to supporting the officiating role at competitive events.

Accurate and up to date register held by Officials Secretary.

Correspondence to parents via all forms of communication.

6 Parents or volunteers agreeing to and attending a level 1 or 2 officiating course before March 09.

 

7.

Provide and support suitable training for athletes of different ages and abilities.

Encourage juniors to get involved in Sportshall training and competitions.

Provide coaching and official support to Sportshall athletics.

Finalise training details for existing club members so that each club member is assigned to a coaching group following a plan with specific Cross Country, Road Running, and Track and Field training objectives.

Maintain effective training routines; ensuring that they are safe, highly enjoyable and allow young athletes to progress and maximise their potential.

Continue to acquire equipment appropriate both to the needs of junior athletes and those athletes that are showing most promise and talent, and to arrange for some of this to be stored suitably at St Dunstan’s.

Coordinate development and training events with Bristol and West AC that both share resources and enhance relationships between the two clubs.

Juniors in Year 4, 5 & 6 participating in Sportshall MAC members attending County Sportshall trials in October.

Significant representation of MAC athletes, parents and coaches at Sportshall events.

Athletes of all abilities attending training sessions all year on Mon, Tues, Thurs evenings and Saturday mornings.

Every athlete assigned to a ‘registered’ training group.

Deliver Circuit Training on a Tuesday evening to the most committed athletes, and include conditioning activities for all athletes on a Thursday evening during the winter. All MAC athletes to increase their overall levels of fitness.

Fitness equipment stored securely at St Dunstan’s school and used to support Circuit Training.

 

Joint training events through out the winter allowing coaching expertise to be shared and identification of performance standards.

8.

Provide access to appropriate competitions so that all club athletes are able to follow an appropriate pathway.

Provide all athletes with winter and summer fixture cards, detailing all local and national fixtures, including dates of Schools competitions.

Develop a consistent and effective standard of team management.

Take a full and active role in supporting the composite NYAL team compete in 2009

Ensure a better coverage by age groups in the South West Division 2 league and establish the club as the most dominant presence in this league.

Update results to Power of 10 ranking list and regularly review team/individual’s performances.

Contact YOAC, Taunton AC and Langport AC and local School PDM’s to explore setting up a Somerset mini athletic event series for May-July 2009.

Work closely with Local Primary and Secondary PE coordinators/ teachers to ensure awareness of key T&F athletics events and to guarantee that appropriate entries are made on behalf of MAC members.

Encourage participation on Street Series and Road Relay competitions

All MAC athletes being aware of significant and relevant competition dates.

All athletes and parents involved in boys and girls teams regularly informed of competition arrangements.

Teams well managed and supported at events

Liaison between MAC and B&W over team selection and management.

Finish in 1st place in SW league Div 2 and get promotion back to Div 1

Athletes aware of standards and team selection based merit.

Planning meetings for mini athletics league arranged for October, with agreed agenda.

Meetings arranged with local SSCO’s and a good relationship with all local school PE staff, leading to a maximum number of possible entries in key competitions.

Local road running competitions well supported by MAC members.

 

 

9.

Conduct training in an environment that takes the appropriate level of care over all aspects of Health and Safety

Risk assessments completed on all training venues and training activities.

Review and maintain CRB checks on all coaches & volunteers.

Provide all coaches with relevant training on child protection issues.

Educate all coaches on the potential risks associated with delivering coaching to junior athletes.

Provide all parents with a checklist of health and safety points that need to be observed when attending training.[G1]

Completed documentary evidence of R/A’s held on file.

Welfare officer to hold a valid CRB disclosure certificate on all coaches and volunteers.

All coaches to have attended or be booked on to attend a Sports Coach UK or other approvedChild Protection Course.

0% accidents occurring through inappropriate coaching advice. All coaches completed First Aid course.

All junior athletes displaying an awareness of Health and Safety issues.

10.

Produce a rolling programme of recruitment activities to ensure sustained development, over 5 years, leading to strength in U13, U15, and U17 boys and girls teams.

Develop an induction process for a new member that instils confidence, a sense of belonging and self-esteem at an early stage.

Provide information to potential new athletes.

Welfare Officer to act as supporter to new and existing junior members.

Provide members with running kit representing new club colours.

New members joining the club for the right reasons, feeling welcomed in our environment and being committed to supporting the club’s activities.

Ten year 5/6 members recruited by October, and ten more recruited by April 09

90% of juniors new to athletics staying for 3 weeks, 50% of them staying for 3 months.

Kit available in all sizes from the School Wear shop in Wells.

11.

Encourage new and existing athletes to develop their skills and potential.

Provide opportunities for young athletes to gain recognition for their efforts.

All year 4, 5 & 6 athletes receiving a relevant Shine award or ESAA award for their training efforts this year.

On-going

Coaches

£1.00 per badge, 50p per certificate

 

12.

Promote the club’s success and maintain an ongoing level of awareness of the club’s existence throughout the Mendip area.

Maintain support from the Wells Journal for coverage for all club events.

Newsletter sent to Head teachers and Heads of PE to of local secondary schools.

Write regular articles for Wells Journal.

Maximise the opportunity presented by our open evenings by achieving higher participation figures and securing sponsorship for the event.

Coverage of the MAC athletes in all competitions throughout the summer.

Junior School Championships in relevant local press.

Continuing profile in local press of success of MAC members.

All local clubs supporting our open evenings and regular contact with schools and SSCOs which encourage school participation.

 

13.

Provision of a number of appropriate social activities that serve to engender, develop and retain the cohesiveness of the club’s membership.

Canvas junior members for interest in choice of social events.

Plan and implement at least 2 social events, including the Christmas event and ensure new members attend in order to maintain our “inclusive” and friendly club culture.

 

Seek support for organising social events from parents who regularly support training evenings.

Ensure suitable regular, appropriate social events are run that take into account the development needs of young people.

Dates, venue and type of event agreed by junior members.

Active and enjoyable social events, well supported by parents, athletes and volunteers.

Group of parents actively supporting social events

Suitable and appropriate social event run in Nov/Dec/Mar/Jul, organised by Social Secretary.

14.

Provision of services to club members

Set up arrangement with appropriate physiotherapist to treat member injuries

Set up training session with Nutritionist

Identify those athletes that provide most support to the club and celebrate their commitment, effort, and performances in a recognisable way.

Written agreement for all members who wish to contribute to the scheme.

Parents and athletes informed and more knowledgeable about diet and the effects of this on training and competition.

Selected athletes (based on attendance figures at training and at competitive events) presented with appropriate rewards

Abbreviations:

MFC – Management Finance Committee

WO – Welfare Officer

Management Finance Committee (As of Sep 08)

Hazel Attwell, Robin Callender-Wood, Peter Grosjean, Ken Hall, Ian Humphreys, , Mike Kelly, Graham Norris,  Kathy Williams, Dave Wright and a Junior Representative.